Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is 1.5 line-spaced; uses a 12-point Times New Romans font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Haematology Journal of Bangladesh accepts the manuscript based on the recommendations by the International Committee of Medical Journal Editors (ICMJE) and accepted by Bangladesh Medical and Dental Council.

Relevance: Bio-medical topics with scientific merits related to haematology are considered for publication in this journal.

Category of topics: The materials to submit may be an original research, review article, special article, a case report, recent advances, new techniques, books review on clinical / medical education, adverse drug reaction or a letter to the editor.

Author’s criteria: An author should have the following four criteria-
1) Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
2) Drafting the work or revising it critically for important intellectual content; AND
3) Final approval of the version to be published; AND
4) Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

Moreover, an author can write a review article only if he / she has written a minimum of two original research articles and four case reports on the same topic.

It is the collective responsibility of the authors, not this journal editors, to determine that all people named as authors meet all the criteria. Relevancy and contribution of co-authors should be clearly mentioned. Irrelevant person or without any contribution should not be entitled as co-authors.

Authors’ profile: All of the authors should provide their full name, highest academic degree, designation and institutional affiliation at the time of the scientific work, and email addresses. The corresponding author should provide his/her cell phone numbers.

Composing style: The manuscript should be written in English (UK) with portrait orientation. The font should be Times New Roman with Font size 12 with 1.5 lines spaced. Microsoft word of the latest version is strongly recommended. For manual submission, this should be typed on one side of good quality A4 size papers with double space leaving wide margins (left and top 3.5 cm, right and bottom 3.0 cm) in Times New Roman font, and the table(s) and figure(s) should be attached in separate sheets referring sequentially in the text.  

The manuscript: The manuscript should be presented sequentially as title, abstract, key words, text/main body, acknowledgments (if any) and references. Numerical result should be presented in the form of either tables or figures. The components of the manuscript should contain the following-
(1) Title: The title of the article should be concise, informative & self-explanatory.
(2) Abstract: The Abstract should be structured as- introduction with objectives, materials & methods, result, discussion and conclusion. It should be preferably within 200 words and should follow immediately after the title in the first page. 
(3) Keywords: Appropriate key words (not exceeding seven) consistent with the title should be presented after the abstract.
(4) Text/main body: It should contain introduction, material & methods, result, discussion and conclusion. A summary is not required.
Introduction: This should include the purpose and rational of the article / study in summary. Only strictly pertinent reference should be cited. The subject should not be extensively reviewed. Data or conclusion from the work should not be presented in introduction.
Materials & methods: Study design & sampling method should be mentioned. Consent from respondents / patients should be taken in the form before interview / study and should be mentioned. All drugs & chemicals used should be identified precisely, including generic name, dose route of administration.
Results: This should be presented in a logical sequence in the text, tables & illustration. Standard procedure to be maintained for statistical analysis.
Discussion: Authors comment on the result supported with contemporary references including arguments and analysis of identical work done by other workers may be elaborately discussed.
Conclusion: This should include achievement and limitation of the study/article and the recommendation made by the author(s).

Tables: The titles of tables should be clearly written with their number in roman style (I, II, III ….). The table size should conform to the page size and the vertical lines should be avoided.

Illustrations and photographs: Illustrations (with appropriate scales) including diagrams and graphs in the text should be as ‘Figure’ and numbered as 1, 2, 3 …. Good quality illustration should be provided with short title and proper caption. The source should be clearly mentioned.

Units of measurement: All measurements/values should be expressed in SI unit.

Abbreviation: Standard abbreviation may be used. The full phrase for which the abbreviation stands for should precede its first use in the text unless it is a standard unit of measurements. Use of abbreviation in the title and abstract should be avoided.

References and citations: Reference should be in Vancouver style (for details, you may visit this page). Items in the reference list should be referred to in the text, arranged in numerical order, by inserting superscript number just right to the sentence after the full stop (.). Citations in the text should include author(s) and year of publication. In case of more than two authors to be inserted in the text, the first author should be cited and to be followed by ‘et al.’ The names of all authors, however, would appear in the reference list. In the case of citing more than one paper of the same author(s) in the same year, the papers should be distinguished by suffixing of a small letter, e. g. Amin (2001a), Amin (2001b).

Manuscript submission: The article to submit must have not been published previously and are not under consideration for publication elsewhere. The manuscript is recommended to be submitted by the author(s) online. In case of difficulty or special situation, it may be sent by email (haematoljbd@gmail.com) following appropriate instructions as mentioned.

Ethical aspects: All manuscripts of the original articles or case report must have ethical clearance from the Institutional Review Board (IRB) and the patient’s consent as appropriate for the scientific work and should be mentioned in the methodology section. The author should obtain written permission from appropriate authority if the manuscript contains any table, data or illustration if published previously in other journal. The document of permission should be submitted. While every effort is made by the members of the editorial board to avoid inaccurate, misleading and duplicate information within the individual article, it is the sole responsibility of the author(s) for such act. It is not the task of the editorial board to investigate scientific fraud paper and the members of the editorial board shall accept no liability.

Editors’ rights: The editorial board reserves the rights to change the writing into customary style and, if necessary, to shorten the material accepted for publication and to determine the priority and time of publication.

Original Article(s)

The text is recommeded to be presented in the form of- Introduction, Materials & Methods, Results and Discussion.

The manuscript should be written in English (UK) on bio-medical topics with scientific merits related to any branch of medical science. A summary is not required. Brief acknowledgement may be made at the end. The number and titles of tables and figures, and reference & correspondence to be clearly written.

Permission from appropriate authority should be obtained if the manuscript contains any table, data, figure or illustration had been previously published in other Journal. While every effort is made by the members of the editorial board to avoid inaccurate, misleading and duplicate information within the individual article, it is the sole responsibility of the author(s) for such act. The members of the editorial board accept no liability whatsoever for the consequences of any such inaccurate, misleading and duplicate information. It is not the task of the editor to investigate scientific fraud paper.

The editorial board reserves the rights to change the writing into customary style and, if necessary, to shorten the material accepted for publication and to determine the priority and time of publication. All submitted manuscripts will be peer reviewed.

Review Article(s)

An author can write review article only if he / she has previously written a minimum of two (2) original research articles and four (4) case reports on the same topic. Irrelevant person or without any contribution should not be entitled as co-authors.

The manuscript should be written in English (UK) on bio-medical topics with scientific merits related to haematology. A summary is not required. Brief acknowledgement may be made at the end. The number and titles of tables and figures, and reference & correspondence to be clearly written.

Permission from appropriate authority should be obtained if the manuscript contains any table, data, figure or illustration had been previously published in other Journal. While every effort is made by the members of the editorial board to avoid inaccurate, misleading and duplicate information within the individual article, it is the sole responsibility of the author(s) for such act. The members of the editorial board accept no liability whatsoever for the consequences of any such inaccurate, misleading and duplicate information. It is not the task of the editor to investigate scientific fraud paper.

The editorial board reserves the rights to change the writing into customary style and, if necessary, to shorten the material accepted for publication and to determine the priority and time of publication. All submitted manuscripts will be peer reviewed.

Case Report(s)

The manuscript should be written in English (UK) on bio-medical topics with scientific merits related to any branch of medical science. A summary is not required. Brief acknowledgement may be made at the end. The number and titles of tables and figures, and reference & correspondence to be clearly written.

Permission from appropriate authority should be obtained if the manuscript contains any table, data, figure or illustration had been previously published in other Journal. While every effort is made by the members of the editorial board to avoid inaccurate, misleading and duplicate information within the individual article, it is the sole responsibility of the author(s) for such act. The members of the editorial board accept no liability whatsoever for the consequences of any such inaccurate, misleading and duplicate information. It is not the task of the editor to investigate scientific fraud paper.

The editorial board reserves the rights to change the writing into customary style and, if necessary, to shorten the material accepted for publication and to determine the priority and time of publication. All submitted manuscripts will be peer reviewed.

Copyright Notice

Authors retain copyright of their papers without restriction and, by submitting their article(s), grant the journal non-exclusive right to publish the articles, with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.

Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g. post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.

Authors are permitted and encouraged to post their work online (e.g. in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work.

Privacy Statement

The names, email addresses and other data entered in this journal site will be used exclusively for the stated purposes of this journal only and will not be made available for any other purpose or to any other party.

Types of personal data to be collected:
This journal platform collects and store four main categories of personal data- (1) website user data, (2) author data, (3) reviewer data and (4) editor data. The mandatory personal data that are stored are- full name, username, email address, and country of residence. The optional data the user can provide are- salutation, electronic signature, phone number, mailing address, role in the journal, interests, institutional affiliation, a short biography, profile picture, associated URL, ORCID iD. The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting journal@hematologybd.org

Data collection procedure:
Website use: During browsing the website, anonymised data are collected about website use, e.g. page view, file download, browser, and time of use.
Signing up: During signing-up to receive newsletters, the name and email address of the user are collected. During annotating an article, data are collected, controlled and processed via a 3rd party plugin to the website called Hypothes.is.
Article submission: Certain personally identifying information of the author(s) are needed for submitting an article. This can be done by the submitting author, or by an editor ON REQUEST ONLY by the submitting author. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included.
Reviewer registration/invitation: The same personally identifying information of the author(s) are also needed for being a reviewer with an additional information about the field of reviewing interest. Reviewers can also be registered by editors to invite them to review a specific article. If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.
Review submission: On submitting a review, the details of the review, including recommendation, the answers to questions about the quality of the article, responses to any review form, the free-form responses, competing interest statement, and any cover letter are recorded.

Use of Data (what we do and don’t do with the data):
Website maintenance: The anonymised website usage data are used to monitor traffic, to help fix bugs, and to get reports on how frequently the publications on our site have been accessed from within their IP ranges, and thereby, to see overall patterns that may help future redesign the website. We do not collect personal information that can be used to identify you when you browse the website. We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).
User account maintenance: User account information allows the user to log in, manage profile, and participate as an author/ reviewer/ editor. The cookies and session information are used to remain logged-in. This data is not shared publicly and is only accessible by the editors and system administrators of the journal website. If anyone would no longer like to be registered as a user/ author/ reviewer, one can edit or delete the profile, or uncheck the box ‘reviewer’ to stop being a reviewer. This will remove you from the user, author or reviewer database, but any existing reviews or work you may have carried out will remain. ON REQUEST ONLY of a user or author, the system administrator can edit or delete the user profile.
Maintaining publication ethics: The author’s personally identifying information (e.g. names, affiliations, emails, and links to ORCiD and social media accounts (if provided)) are used for the peer review process and are published as a part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed. To conform to publication ethics and best practice any personal data that is published alongside an article cannot be removed. If you have a query about a publication to which you are attributed or not, please contact journal@hematologybd.org. Data retained after final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, to resolve any disputes relating to the peer review of the article, and shared externally to indexes and databases. As a registered author in the system, one may be contacted by the journal editor to submit another article.
Reviewers’ information: The personally identifying information of the reviewers will be displayed and published in a separate page as a common place, not in the article pages that they had reviewed. A subset of the data that a reviewer has submitted will be stored to make it a part of the published record. If any peer review or comment are needed to be published or displayed the reviewer will be asked for his/her consent. 

Data backup:
We regularly backup our databases to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only.